Volunteer West Virginia Executive Director

Job Title: Executive Director / Administrative Services Manager III
Agency: West Virginia Commission for National and Community Service (dba Volunteer West Virginia)
Department: West Virginia Department of Tourism 
Reports To: Cabinet Secretary for the Department of Tourism
Pay Range: Dependent on experience, includes state benefit package
Typical range for Administrative Services Manager starts at $52,487
Prepared: September 22, 2025

The successful candidate for the Executive Director position will be enthusiastic and creative, with a vision for how volunteers, working as part of the Americorps program, can help to support important initiatives across West Virginia. 

The Executive Director role requires a self-motivated, hands-on, organized professional with a positive, can-do attitude. They must enjoy the challenges of a growing and evolving service-oriented organization, be comfortable operating in a complex environment, and enjoy working with a variety of organizations, including small community organizations and organizations that operate nationwide. Flexibility, focus and understanding of the goals of Volunteer West Virginia will be critical. 

About Volunteer West Virginia 

The West Virginia Commission for National and Community Service (dba Volunteer West Virginia) is the state’s commission for national and community service agency. This small state agency of 5-9 staff members administers federal and state funding annually and oversees a wide variety of partnership development, community development, and volunteer programs. Operating under the umbrella of the Department of Tourism, the agency implements a three-year state service plan that sets priorities for its programs and activities. 

The agency administers the AmeriCorps national service programs, supports non-profits by providing capacity-building training, promotes and develops disaster volunteer response networks and develops civically engaged leaders in West Virginia communities.

Duties and Responsibilities

  • Provides leadership for the organization in accordance with the policies and objectives established by the West Virginia Department of Tourism and a Governor-appointed, bipartisan group of volunteer state service Commissioners
  • Promotes the overall vision, direction, health and growth of the organization and of national service and volunteerism in West Virginia
  • Manages day-to-day financial, operational and administrative functions of Volunteer West Virginia
  • Provides critical vision, leadership, direction and accountability for meeting state service goals 
  • Provides fiscal and compliance oversight for a portfolio of AmeriCorps federal subgrants in West Virginia
  • Ensures that all applicable federal and state requirements for subgrantee management are met
  • Implement, test, correct, and evaluate financial, operational and administrative programs
  • Develop and utilize existing fiscal controls, accountability, budget reporting, and approval of all operational expenditures under the oversight of the Finance and Audit Committee and the state of West Virginia’s rules, processes, and procedures
  • Ensure appropriate completion of required annual and quarterly reports 
  • Take responsibility for compliance with applicable Federal, State and local governmental requirements
  • Ensure compliance with all AmeriCorps and other required grant reporting
  • Provide professional development and coaching to staff
  • Manage the human resources of the organization according to authorized personnel policies and procedures and applicable current laws and regulations
  • Provide leadership to the board of Directors for Volunteer West Virginia, Inc., a separate and independent 501(c)3 nonprofit organization, which operates in support of the state agency
  • Support 15-25 Governor-appointed Commissioners in developing a strategy for service
  • Oversee the technology needs of the organization in partnership with the WV Office of Technology
  • Work with the Department of Tourism to ensure purchasing and procurement practices meet the state’s  requirements
  • Write federal and state grants for operational funding of the organization
  • Oversee a budget comprised of federal, state and local match funding for AmeriCorps programs
  • Develop and implement strategies to maintain or expand funding of Volunteerism and AmeriCorps
  • Lead successful statewide initiatives in support of volunteer service 
  • Coordinate with the Department of Tourism’s Finance Team to conduct regular reconciliations of budget to actuals
  • Coordinate with the Commission’s Finance and Audit Committee to conduct annual testing of internal controls and payment procedures
  • Assess and continually improve upon organizational strengths, weaknesses, threats and opportunities
  • Deliver public presentations to report on the organization’s activities and resources
  • Coordinates outreach and marketing for the organization
  • Develops and cultivates strategic service partnerships
  • Develops and implements a strategy to grow and strengthen service opportunities and volunteerism in the state

Minimum Qualifications 

  • Bachelor’s degree in social sciences, public administration or related field
  • Three to five years of management experience 

Desired Skills

  • Demonstrated ability to lead staff, volunteers, and other groups
  • Willingness to learn and implement Volunteer West Virginia’s mission, strategies, and initiatives
  • Experience managing federal grants and programs
  • Demonstrated experience using and learning new software programs for project management
  • Advanced use of Google Workspace, such as Google Sheets for spreadsheets, is a plus
  • Flexibility and ability to thrive in a work environment with significant change
  • Excellent customer service skills
  • Knowledge of best practices in accounting, budgeting and fiscal monitoring
  • Knowledge of the 2 CFR 200, which governs federal grants 
  • Ability to coach staff and partners on compliance issues.
  • Ability to research, interpret, apply, and communicate complex regulations, policies and procedures for a wide array of audiences
  • Ability to communicate effectively orally and in writing
  • Ability to exercise sound judgment in making critical decisions
  • Proficiency in analyzing complex information and developing plans to address identified issues
  • Excellent time management and organizational skills
  • Aptitude for working both independently with general supervision and as part of a project team
  • Ability to think strategically in relationship building and partnership development, problem solve and navigate difficult or highly technical scenarios with partners

This position is located in Charleston, West Virginia, and requires a full-time work schedule during regular business hours. Remote work is not permitted.  Limited travel is required. This is a classified-exempt position and is not covered by the Division of Personnel merit system. The position does include access to the full range of health, retirement, and other benefits afforded West Virginia state employees.