Procurement Coordinator

The West Virginia Tourism Office is seeking Procurement Coordinator to work on its Administration team. This position is a classified-exempt position.

Duties/Responsibilities

  • Receive and process requests for goods and services from staff members
  • Complete orders for requested goods and services with appropriate approval
  • Receive and process staff travel requests
  • Assist with making travel reservations
  • Facilitate vendor registration and ensure vendors are properly entered into statewide accounting system
  • Create purchase orders in statewide accounting system
  • Facilitate payment of invoices with Accounts Payable Coordinator
  • Reconcile statements on all agency purchasing cards, including collection of receipts
  • Assist with solicitation, receipt, and evaluation of bids for goods and services
  • Assist with vendor contract review and approval process
  • Assist with fixed assets management
  • Assist with inventory management

Knowledge, Skills and Abilities:

  • Organized, detail-oriented and excellent time management skills
  • Knowledge of generally accepted accounting procedures
  • Ability to take ownership over projects and meet deadlines
  • Ability to work collaboratively with different teams and independently
  • Knowledge of Microsoft Office applications (Outlook, Word, Excel)
  • Flexible with changing priorities
  • Ability to travel occasionally for conferences and seminars
  • Ability to learn and operate our primary financial operating systems: wvOASIS, Sage, and SharePoint
  • Ability to work office equipment (fax, scanner, printer, phone system, computers)
  • Other related duties as assigned

The successful candidate will an associate degree or equivalent in accounting or a related field. 

This position is located at the capitol in Charleston, WV and works full-time, regular business hours. Competitive pay and benefits. Some travel required.

Please email a resume to Kara Gillenwater, Administrative Assistant, at [email protected]. Cover letters may be addressed to Commissioner Chelsea Ruby.